🚀 SmartFlow – Intelligent Task & Workflow Optimizer

SmartFlow is a lightweight, intelligent task assignment system designed to improve team productivity by automatically distributing tasks based on skills, availability, workload, and priority.

Built during the Snowstorm Hackathon by Tech4Hack, this project focuses on solving real-world team coordination problems using simple, explainable logic instead of complex black-box AI.

Give it a try and see how it can transform your team's workflow!

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📌 Problem Statement

In most teams:

• Tasks are assigned manually
• Workload becomes uneven
• Skilled members get overloaded
• There is no visibility into optimal task distribution

This leads to:

• ❌ Inefficiency
• ❌ Missed deadlines
• ❌ Team burnout

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💡 Solution

SmartFlow introduces a scoring-based task assignment system that:

• Matches tasks with the most suitable team members
• Balances workload across the team
• Considers real-world constraints like skills and availability
• Dynamically rebalances tasks when conditions change

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🧠 How It Works

SmartFlow uses a weighted scoring algorithm to evaluate each task-member pair:

Score = (Skill Match * 0.4) + (Availability * 0.3) + (Workload Balance * 0.2) + (Priority Match * 0.1)

Factors Explained:

• Skill Match → Does the member have required skills?
• Availability → Does the member have time?
• Workload Balance → Is the member already overloaded?
• Priority → How urgent is the task?

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⚙️ Features

• ✅ Smart task assignment
• ✅ Priority-based scheduling
• ✅ Workload balancing
• ✅ Dynamic task rebalancing
• ✅ Simple and clean UI
• ✅ Fully explainable logic (no black-box AI)

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🔄 Rebalancing Logic

SmartFlow can adjust assignments when:

• A team member becomes overloaded
• Availability changes
• Tasks are delayed

Strategy:

1. Identify overloaded member
2. Select lowest-priority task
3. Reassign to next best candidate

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🛠️ Tech Stack

Backend

• Python
• Flask

Frontend

• HTML
• CSS
• JavaScript (Vanilla)

Core Logic

• Custom scoring algorithm (no external ML libraries)

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📂 Project Structure

SmartFlow/
    ├── README.md
    ├── app.py
    ├── requirements.txt
    ├── smartflow_engine.py
    ├── static/
    │   ├── script.js
    │   └── style.css
    └── templates/
        ├── addTeamMember.html
        ├── assignedTask.html
        ├── createTasks.html
        ├── createTeam.html
        ├── index.html
        └── masterTemplate.html

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▶️ Getting Started

1. Clone the repository

git clone https://github.com/mgmehra2005/SmartFlow.git
cd SmartFlow

2. Install dependencies

pip install -r requirements.txt

3. Run the application

python app.py

4. Open in browser

http://localhost:5000

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🧪 Demo Flow

1. Add team members with skills and availability
2. Add tasks with required skills and priority
3. Click Smart Assign
4. View optimized task distribution
5. Trigger Rebalance to adjust assignments dynamically

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📸 Screenshots

Adding team members with skills and availability Creating new tasks with priority and skill requirements Smart task assignment in action

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📜 Hackathon

This project was built as part of:

Snowstorm Hackathon – Tech4Hack

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📈 Future Improvements

• Role-based team management
• Real-time updates
• Advanced analytics dashboard
• Machine learning-based predictions
• Integration with tools like Trello / Slack

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🤝 Contributing

This is a learning project, but contributions and suggestions are welcome!

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📬 Contact

Feel free to connect or share feedback:

• LinkedIn: My LinkedIn Profile

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⭐ Acknowledgement

Thanks to Tech4Hack for organizing the Snowstorm Hackathon and providing a platform to learn and build.

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🏁 Final Note

SmartFlow is not just about assigning tasks —
it’s about making teams work smarter, not harder.